Sunday, September 21, 2025
1:00 PM – 4:00 PM
Orange County Convention Center
West Building – Valencia Ballroom ABC + Meeting Room W414
9800 International Drive
Orlando, FL 32891
Exhibitor Move-In
Saturday, September 20, 2025
3:00 p.m. – 5:00 p.m.
Sunday, September 21, 2025
11:00 a.m.—12:30 p.m.
Exhibitor Move-Out:
Sunday, September 21, 2025
4:00 p.m.
Decorator Move-Out:
Sunday, September 21, 2025
6:00 p.m. – 11:59 p.m.
Estimated Attendance:
1,000+
Transportation, Directions and Parking:
For parking and directions visit here.
The best place to park is to look for west parking on the map located on the Orange County Convention Center website. Parking is $21.30.
If you have additional parking questions you can reach out to parking@occc.net.
Loading/Unloading:
Exhibitors may unload and load vehicles via the loading dock. The convention center allow 30 minutes to load/unload and then your car must be moved to the parking lot. Exhibitors can be dropped off at the ride share lane or the front of the building (depending on shuttle movement with other shows) if you have a rolling suitcase or a couple of boxes. You are not allowed to park and leave the vehicle unattended.
Please find a map with directions to the West Loading Docks, specific to exhibitor/vendor load-in.
Exposition Services Provided by:
Smith Expo LLC
1173 Airport Parkway, Suite C
Greenwood, IN 46143
Phone: 317-362-6890
Email: msmith@smithexpo.com
Advance Warehouse Shipping:
Company Name, Booth #
Orlando NCF
c/o Smith Expo
1173 Airport Parkway, Suite C
Greenwood, IN 46143
Advance Shipping Deadline: Thursday, September 11, 2025, at 3pm
Note: All pre-shipped items must be paid for in advance. Please obtain tracking numbers for all shipped items.
NACAC is not responsible for lost, missing, or damaged items.
Material Handling Charge:
*Rates are subject to change. Please contact Smith Expo for current rates at (317) 362-6890.
Electrical Services:
To order Exhibitor Services for your booth, please visit the online exhibitor services website. If you have any questions about ordering electricity, please contact OCCC directly at Bethany Gagnon.
Wi-Fi
Wi-Fi is complimentary in the exhibit hall and meeting rooms. To access Wi-Fi, open Wi-Fi settings on your device and select “OCCC Free Wi-Fi”.
First time users will be asked to create an account and verify their email address to get connected.
Please see the OCCC onsite wireless services list for information about how to purchase additional internet.
For any additional questions please contact OCCC directly at Jacqueline Glendy or call 407-685-2000.
Host Hotel:
Tru by Hilton Orlando Convention Center Area
6461 Westwood Blvd
Orlando, FL 32821
Rate: Single: $109.00 per night + tax & fees
Reservations Deadline: Saturday, August 30, 2025 (“the cut-off date”)
To book reservations, please use NACAC’s personalized reservation link.
Exhibitor App:
GoToCollegeFairs is NACAC’s exclusive technology services provider for in-person NACAC National College Fairs. All lead retrieval services for in-person programs will be captured through the GTCF Mobile Scanning Application.
*Please be sure to download the app prior to arrival*. Linked is a Quick Start Guide with step-by-step instructions on how to get setup in the app. There will be a GTCF representative onsite to answer any questions you have during the fair.
If you have any questions about the app before the fair, please email mjohnson@nacacnet.org or info@gotocollegefairs.com.
NACAC College Fair Attendee Mobile App
We wanted to make you all aware of an exciting new attendee enhancement that we will be piloting National College Fairs this season. The NACAC College Fair Attendee App will be available to download for all attendees at these pilot sites and will allow attendees to have instant access to crucial fair information including their lead retrieval barcode, the list of exhibiting colleges (including the locator map), list of colleges that matched their preferences via Matchmaking, and much more.
In addition to enhancing the attendee experience, we believe it will enhance the experience for the exhibiting college representatives, as well, as we believe this will drive even more traffic to those schools that attendees match with. Please note, the NACAC College Fair Attendee App does not replace the GTCF MobileScan App or change the lead retrieval process for you in any way. We are just providing this information to you as a courtesy and so that you are aware of this exciting new feature.
On-site Food and Beverage
While light refreshments will be provided, NACAC strongly encourages you to eat a full meal before you arrive.
Contact Information:
For more information regarding this National College Fair, email Makini Johnson, mjohnson@nacacnet.org or call at (703) 299-6859.