1. What are the rules and regulations for the show?
They are located under the Rules and Regulations link and are based on the IAEE industry standard rules. Please understand that by signing your Application for Exhibit space, you acknowledge reciept and understanding of these rules and regulations.
2. Where will the exhibits be located?
The Exhibit Hall is located in Halls 4 and 5 of the America's Center in St. Louis, Missouri.
3. What are the show hours?
Exhibit hours and events are approximate and subject to change at NACAC’s discretion.
Wednesday, 9/29
8:00 a.m.-8:00 p.m. Exhibitor Move-In
(All Booth materials must be built and crates must be emptied.)
Thursday, 9/30
New This Year - 7:00 a.m.-9:00 a.m. Exhibitor Booth Finishing
(All crates will be removed prior to the hall opening; only minor finishing is allowed during these hours.)
10:00 a.m.-12:00 p.m. Exhibit Hall Open
6:00 p.m. - 7:30 p.m. Welcome Reception in the Exhibit Hall
3:15 p.m.-7:30 p.m. Exhibit Hall Open
Friday, 10/1
8:00 a.m.-3:30 p.m. Exhibit Hall Open
Saturday, 10/2
9:00 a.m.-12:30 p.m. Exhibit Hall Open
12:30 p.m.-9:00 p.m. Exhibitor Move-Out
4. Are there other opportunities for exhibitors to talk about their programs, products and services to conference attendees?
NACAC is offering national conference exhibitors the opportunity to hold exhibitor presentation sessions. More details about registering for these 45-minute sessions are available on the Exhibitor Presentations link.
5. Does a furniture package come with my booth purchase?
Furniture (i.e., table, chairs or wastebasket) is not included with your booth purchase. These may be purchased through the conference decorator or supplied by you. Freeman Decorating offers a flat rate package for rental of certain furniture items. Forms for ordering furniture and other booth décor will be provided in the Exhibitor Service Kit that will be emailed to all fully paid exhibitors in mid-June.
6. Does carpet come in my booth?
No, carpet does not come with your booth; however, it is mandatory. Again, this may be supplied by you or ordered through the conference decorating company. Carpet must be laid no later than 8:00 p.m. on Wednesday, September 29, 2010.
If you have not installed carpet in your booth by 8:00 p.m. on Wednesday, September 29, NACAC will request Freeman to install carpet in your booth and provide you with a bill, which will be your responsibility. Carpet installation will not be allowed during booth finishing, between 7:00 a.m. and 9:00 a.m. on Thursday, September 30.
7. How many complimentary conference registrations (this includes entrance to the conference social) will I receive? How do I register exhibit booth personnel?
Exhibitors are required to register all personnel individually for badges in order to secure housing and obtain admission into the Exhibit Hall. Registering for booth space does not automatically register your company’s exhibiting personnel. Exhibitors receive two (2) complimentary conference registrations, which include conference Social tickets, per 10’ x 10’ space purchased. Additional personnel may register for the conference at the exhibitor registration rates.
8. Who is the official decorator for the conference?
Freeman is the official decorator for the NACAC conference.
9. When will I receive the Exhibitor Service Kit from the decorator?
Freeman will email the Exhibitor Service Kit to all fully paid exhibitors by July 1. Note: To help in "greening" the National Conference, no hard copy kits will be mailed. Please review the Exhibitor Service Kit thoroughly.
10. How do I go about renting furniture, carpet, audiovisual equipment, flowers, and other services for my booth?
When you receive the Exhibitor Service Kit from Freeman, it will contain information and order forms for all services and equipment provided by our exclusive vendors. There are early order discounts, so please order early.
11. What is the ceiling height of the hall and are there restrictions to my booth height or width?
The ceiling height is 40 feet (40'). The floor plan has been designed around existing columns in the exhibit hall. Please refer to the Exhibit Rules and Regulations for guidelines on booth height and width requirements.
12. Are there restrictions for hanging signs above our exhibit booth?
Please refer to the Exhibit Rules and Regulations.
13. How can I obtain a list of the conference attendees?
The list of conference attendees will be available for download from the NACAC Web site approximately two weeks prior to the Conference. Printed versions will NOT be available to exhibitors on-site.
You may also purchase a conference attendee mailing list at any time for a fee of $600. All requests will contain member name, title, institution name, and mailing address only. Phone, fax and email address are not included. Please fill out and return the General Application for Lists/Labels with payment to obtain a mailing list. A sample of the final mailing piece is required before the mailing list will be emailed.
14. Are there any rules about how our booth personnel should behave?
Yes, as listed in the Exhibit Rules and Regulations, exhibitor booth personnel and representatives may not enter the exhibit space of another exhibitor without permission from that exhibitor, and, at no time, may anyone enter an exhibit space that is not staffed. Attendants, models and other employees must confine their activities to the contracted exhibit space.
Professional behavior is expected by each company, its representatives and exhibitor-appointed contractors at all times during the NACAC National Conference. Any provocation of another either verbally, physically or by any other means will result in all parties involved surrendering their badges immediately and being escorted off the premises by security, and all parties being prohibited from attending the remainder of the NACAC National Conference. If there is more than one offense, NACAC will prohibit the parties attendance at all future shows.
If you have any questions, please contact Shannon Burke at 703-299-6813.